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42 ads found

Help Wanted: Office & Professional

WEEK OF July, 16, 2018
-- Accounts Receivable/Project Billing Coordinator – Southampton based Construction company currently seeking individual to join our team. Work closely with Project Managers, Estimator and Controller on various residential and commercial construction projects. Prepare and generate monthly invoices – familiarity with standard AIA contracts and G702-703 forms preferred but willing to train the right person. Review and ensure accuracy of all vendor and trade invoices as related to project budgets and contracts. Must be proficient in Microsoft Outlook (excel, word & outlook) and have experience with Quickbooks. Strong written and verbal communication skills and general accounting knowledge desired. This is a full-time position, Mon-Fri. 8am-4:30pm. Please send resume to: A/R & A/P ADMINISTRATIVE ASSISTANT --Start immediately. Busy East Hampton Office seeking experienced administrative assistant. Minimum of 2 years experience with QuickBooks required. Position will be responsible for daily invoicing , collections and bank reconciliations. Starting Salary $45K year. Benefits offered after 6 mos. of employment. Please send resume to ACCOUNT MANAGER-- Southampton based solar company is seeking to hire an Account Manager for full or part-time work. Client-facing lead point of contact for all customer account management matters, including contracts, invoicing, permitting, etc. Requirements: Bachelor’s degree with 2+ years of administrative experience. Strong computer skills including: Excel, Word, Outlook and PDF. Opportunity for growth, salary commensurate with experience as well as benefits and a 401K. Email resume to
Southampton CPA firm seeking full-time Tax Preparer. Candidate must be organized, have strong computer skills and have QuickBooks knowledge. Please send resumes to: or fax 631-287-4347.
ACCOUNTING CLERK East End High End Residential Construction Company located in East Hampton is seeking an entry level accounting clerk for Accounts Payable & Accounts Receivable Construction accounting experience Familiar with QuickBooks Excel Outlook a+ Excellent career prospects & benefits Local candidate essential Email resume

Our company is looking for an experienced Bookkeeper to assist in managing our day-to-day accounting and finance requirements. 3 years of experience and proficiency in QuickBooks and Excel a must. The ideal candidate for this position is a skilled multi-tasker, is reliable and committed to consistently meeting deadlines. Construction Accounting/ AIA experience a bonus. Must be detail oriented for all aspects of office administration. Competitive salary based on education/experience with the potential for growth and including employee benefits. Email your resume:
AIRPORT - Office Manager/Customer Service Manager. Year Round immediate opening. We are looking for a friendly and enthusiastic team player to join our fast paced office. Management skills, customer service experience, attention to detail and a great attitude is a must. Email your resume to or call 631-537-2202 Ext 2. BILINGUAL CRISIS HOTLINE ASSOCIATE NEEDED - full time year round position in Riverhead. Associates degree preferred.Two years experience with hotline, crisis intervention or relevant experience preferred. Must speak Spanish. Generous benefits, paid time off. Please email cover letter, resume to
BOOKKEEPER/OFFICE MANAGER--Provide clerical & admin support to mgt, invoice processing, AP/AR, filing. We are looking for energy, initiative, drive, Accounting or Business Admin degree (pursing or completed) or some bookkeeping exp. MS Outlook & Excel exp., basic knowledge of business & accounting principles, excellent organization skills, QuickBooks exp. a plus, and a willingness to learn. Full time, long-term position. Benefits include Semi-annual performance bonus, Healthcare, Vacation, 401k, Profit sharing. Send resumes & salary requirements to
BOOKKEEPER--Full Charge: Established nonprofit land conservation organization seeks experienced bookkeeper for full-time position to handle CR/ AP/ CD/ JE/ GL, monthly closings and various other duties. Five years relevant experience required. Knowledge of nonprofit accounting helpful. Reports to Acting Director of Finance. Competitive salary and benefits. Email resume and salary expectations to: EOE.
CERAMIC TILE SHOWROOM seeking motivated full time retail sales person for Wainscott showroom. Tile/ design experience preferred but willing to train individuals with sales experience in related fields. The position requires light lifting.
Contact 631-259-8200 or
Production/ Graphic Artist sought for a part-time position at an online publication devoted to art and culture. Experience with ad design, juggling multiple projects and thriving in a team environment are pluses. Comfortable working remotely, the successful candidate will be a self-starter, organized, attentive to detail and have pride in accuracy. Three+ years experience in Photoshop and Illustrator. InDesign, WordPress and customer relations experience a plus.
For information
or to apply, email:

Requires answering phones, data entry, customer service, typing contracts and assisting all departments. Some office experience preferred with experience in Microsoft Word and Excel. The right candidate would be required to work independently and with team and be able to interact with all departments. Attention to detail is a must. Apply online at: under Employment.

FULL TIME ADMINISTRATIVE ASSISTANT in the Hamptons. Position requires extremely strong organization skills, ability to prioritize work, be self-directed, analyze, track and organize information and anticipate current and future needs. Must possess strong attention to detail, a high level of professionalism, and strong written and verbal communication skills. A strong working knowledge of MS Excel, MS Word and computer skills required. Competitive salary based on experience. Email resume to:

FULL TIME OFFICE ASSISTANT/ RECEPTIONIST for Design Office. Seeking driven, polished full time office assistant who will wear many hats assisting with different aspects of the firm’s operations including customer sales in our design shop, inventory, data entry, running errands, answering phones, maintaining appearance and organization of office. Must be self starter with excellent time management and organization skills. Must be proficient with computers and knowledge of MS office a must. Please submit CV and resume to:

FULL TIME/PART TIME MEDICAL ASSISTANT-- needed for a busy podiatry office located in Southampton. Job responsibilities include both clinical and administrative duties. Competitive salary, experience not necessary. Please forward resume to GROWING MEDICAL BILLING COMPANY-- located in East Hampton is seeking new employees to join our team. Must be a fast learner with computer knowledge and experience. Competitive salary and benefits offered. Please send your resumes to
HUMAN RESOURCE ASSISTANT looking for energetic and professional individual for entry-level Human Resource role to assist with sourcing and interviewing candidates, as well as additional office management responsibilities. Salary DOE plus benefits for the right candidate.
Please submit resumes to:

IMMEDIATE OPENINGS-- Barons Cove in Sag Harbor is currently hiring the following positions: AM Sous Chef, PBX Operator, Restaurant Floor Manager, Bar Manager, Shuttle Driver, Housekeepers, Front Desk Agents, Bussers and Servers. To apply, please visit 31 West Water Street.
INTERIOR DESIGNER-- Full time to work with creative team. 5 days a week including weekends. Year round. Minimum 5 years experience with portfolio. Top salary, health and benefits. Email resume:
LAND SURVEYOR-- Southampton Office. Experienced crew chief. Full time. Benefits. Email: Fax: 631-283-7148.

LOOKING FOR VETERINARY RECEPTIONIST-- Organized, friendly person for full time year round position in busy veterinary clinic. Although veterinary experience is not essential, excellent telephone, people skills and ability to multi-task are. Email

MEDICAL ASSISTANT-- Part/ full time. East Hampton and Hampton Bays Internal Medicine. Experience preferred. Competitive salary. Excellent opportunity. Please fax resume 631-723-4534 or email:

MEN AT WORK CONSTRUCTION--Is hiring all positions including Site Supervisor, Foreman, Project Manager, Assistant Project Manager, and Administration Assistant. Benefits include 100% employer paid healthcare, paid vacation, 401k, profit sharing and semiannual performance bonus. All resumes and inquiries will be kept confidential. Email:


MOVING AND STORAGE PERSON-- Good driver’s license, references. Salary; $800 weekly. Send resume:
OFFICE ASSISTANT-- Pest control company seeking a professional individual for a full time/ part time seasonal or year round position. Fast paced environment. Must have experience with heavy phones and email, excellent customer service skills, computer skills, detail oriented, flexible hours. Competitive salary. A wonderful work environment Email resume:
Part time. 15-20 hours. Year round. 3 days+. Mondays a must. Working knowledge of QuickBooks, Word and email. Adaptable to other programs. Customer Service. Some phones. Email resume and salary requirements to:
Subject: Reply Box 292
OFFICE MANAGER-- For busy landscaping business. Full time, Monday- Saturday, 8am-4:30pm. Pleasant phone personality and computer skills mandatory. Knowledge of Outlook, Excel, QuickBooks are required. Benefits after 3 months. Please fax resume to: 631-726-9512 or email:
OFFICE HELP-- Part time to full time entry level position available for reliable, energetic and honest person who can multi-task. Computer skills a must as well as Excel, Word and QuickBooks. Must also be willing to file and answer phones.
Email Resume to:
Subject: Reply Box 293
OFFICE MANAGER-- For busy landscaping business. Full time, Monday- Saturday, 8am-4:30pm. Pleasant phone personality and computer skills mandatory. Knowledge of Outlook, Excel, QuickBooks are required. Benefits after 3 months. Please fax resume to: 631-726-9512 or email:

Immediate Help Wanted - Office Coordinator in Southampton - candidate must be friendly, organized, able to multitask and use Microsoft office. Position includes answering phones, scheduling, data entry and other various office duties. Knowledge of Quick books a plus. Year Round/ Full Tim Position, with Benefits available. To apply please send resume to
Advertising Sales professional sought for a sophisticated, upscale online publication focused on visual arts and a cultured lifestyle. Full-time, part-time positions available. Two+ years experience in outside sales and generating new business required. Successful candidate is a self-starter with solid business and people skills and understanding of a virtual environment. Training provided; flexible time commitment. Commission based.
For information
or to apply, email:

PART TIME KENNEL ASSISTANT- Shinnecock Animal Hospital looking for personable, energetic, self starter person for a kennel attendant/assistant position. This is an entry level position with growth potential. VETERINARY experience a plus. Days, weekend(Saturday or Sunday) and some holiday hours. Please send resume to Attn: Human Resources at

PROJECT BILLING COORDINATOR-- for fast paced construction company - responsibilities will include but are not limited to: preparing monthly AIA payment requisitions for various residential and commercial projects. Correspondence with various subcontractors and vendors. Working knowledge of excel and other Microsoft programs.Minimum 3-5 years experience in construction industry office applications. Coordinate with on-site Project Managers to assess progress billings. Forward resume to PROJECT MANAGER - HIGH-END PAINTING-- Established high-end painting company looking for an experienced project manager in the construction trade. Must know blueprint reading. Spanish speaking a plus. Send your resume to
Part-time sales administration and customer service representative sought for an online publication. Looking for a self-starter with administrative and marketing skills for a growing business. Cross selling abilities a plus. Position entails diverse duties and requires assisting sales staff and owner in a virtual environment. Training provided.
For information
or to apply, email:

SENIOR INTERIOR DESIGNER - EAST HAMPTON, NY-- High-end interior design firm seeking a designer to join our team. Applicant must have strong graphic and presentational skills, and be well versed in project management. Must have knowledge of Word, Excel, Photoshop, AutoCAD, and Google SketchUp. Full Time position available. Email resumes and job inquiries to:
SOUTHAMPTON PUBLIC SCHOOLS-- Dean of Students (High School), Dean of Students (Intermediate School), Substitute Athletic Trainer. For more information and to apply, please visit:
WAREHOUSE INVENTORY PERSON-- Must have at least 5 years professional experience. Computer literate. Detail oriented, precise numbers. Salary; $800 weekly. Health and benefits. Send resume and references to:


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Pooltastic Pool Works, Inc. is the East Ends most reliable full service swimming pool company. For the past 25 years we have been caring for

Jose Camacho Landscaping Service

East Hampton, East Hampton (631) 353-1754

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All Types of Fence Installed Residential & Commercial Winfield Jessup - Owner Phone: 631-208-8096

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