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Dec 19, 2017 5:17 PMPublication: The Southampton Press

Quogue Village Board Approves 'Best Value' Practice For Future Purchases

Ted Necarsulmer at the Quogue Village Board meeting. VALERIE GORDON
Dec 20, 2017 10:22 AM

The Quogue Village Board unanimously voted to approve a local law last week authorizing the award of purchase contracts on the basis of best value rather than lowest bid.

“The ‘best value’ method will allow us to depart from the lowest responsible bidder in cases where we feel the overall value to the village may not be the lowest price,” Quogue Mayor Peter Sartorius said at Friday’s board meeting.

Best value is defined by the State Finance Law as a basis for awarding purchase contracts to those bidders who optimize “quality, cost and efficiency.”

While he noted that there are no projects before his board, the mayor said the next one will be awarded based on the new system. “Best value will allow us more flexibility to look at the overall best deal for the village,” Mr. Sartorius said.

Eileen Duffy, a village resident who attends most of the board’s meetings, had nothing but positive things to say about the new law on Tuesday.

“To me, it seems like a good idea,” she said. “It’s part of the Suffolk Share … to me that makes sense to pool the resources.”

Part of Governor Andrew Cuomo’s Shared Services Initiative, Suffolk Share is essentially a virtual store where municipalities can join forces with other villages and towns when purchasing certain services, or new equipment and vehicles.

“It’s a lot cheaper to be able to use your neighbor municipality than go out to private sector,” said Jon Caiman, the deputy county executive responsible for leading the Shared Services Initiative project. “The concept of ‘best value’ gives greater flexibility and allows [municipalities] to take other factors into consideration, such as timing, quality, and variation of the product.”

“The hope is there will be contracts up there that will provide good pricing that we can take advantage of,” Mr. Sartorius added.

The local law is expected to take effect a few days after it is filed with the Secretary of State, according to the mayor.

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