OFFICE/ACCOUNTS RECIEVABLE — Office in Southampton looking for a Office Coordinator/Accounts receivable Person. The candidate will be in charge of the accounts receivable plus other various office duties. This person must be a team player, neat and organized and able to multi task. This person must know how to work on a computer in a Microsoft environment, able to send and receive email and experience in quickbooks a plus but we will train. Working on Saturdays is a must, you will have an additional day off during the week -40 Hour Work week. Competitive salary , vacation, sick time and medical insurance available. To apply for this position please send you resume to firstname.lastname@example.org.
-CUSTOMER SERVICE REPRESENTATIVE – Seeking a customer service representative to manage customer queries and requests. As well as, assist with processing & modifying orders, and relay requests across a number of communication channels.
Communicate with customers via phone, email and chat.
Provide knowledgeable answers to questions about product, pricing and availability.
Work with internal departments to meet customer’s needs.
Data entry in various platforms.
At least 1 – 3 years’ of relevant work experience.
Excellent phone etiquette and excellent verbal, written, and interpersonal skills.
Ability to multi-task, organize, and prioritize work.
Experience with NetSuite, Zendesk and Salesforce – a plus.
Benefits & Pay –
Starting Range $35,000-$55,000.00.
Medical, Dental, Vision with Employer Contribution. 401(k) Matching, PTO.
Please send resume’s to email@example.com
We are seeking an Executive/Personal Assistant responsible for the daily support of the owner’s business and personal needs. Role responsibilities include (but not limited to) :
Scheduling Appointments/Calendar Management
Making Travel arrangements
Comprehensive note taking
Manage all social media platforms
2+ years experience
Excellent multi tasker, adept time management skills
Excellent organization & secretarial skills
Excellent problem solving, Solution oriented
Proficient in Microsoft Word, Excel, Outlook Google Suite
Please email resume firstname.lastname@example.org
IT SUPPORT SPECIALIST — Computer Professionals has been providing IT services & support to the East End for over 20 years. We are looking to fill a Full-time, year-round position in Wainscott. Our ideal candidate will primarily be responsible for customer desktop, end user, and network support. Minimum of 2 years of relevant experience required. Knowledge of GSuite and Office 365 a plus.
Send resume to:
ADMINISTRATIVE ASSISTANT – for a fun, energetic and detail oriented Landscape Company in Southampton. Office experience a must. Experience with Microsoft Office and QuickBooks a plus. Full time/year round position.
New Leaf Landscape Maintenance is an established landscape design, installation and maintenance firm. Our reputation is built on honesty, knowledge and integrity.
Please email resume to: email@example.com or fax: 631-369-1177
PROGRAM SUPPORT SPECIALIST — Concerned Citizens of Montauk, a 501(c)(3) nonprofit environmental organization based in Montauk, is seeking applications for a part-time (20 hrs. / week) Program Support Specialist. Applicant must have BS in biology, chemistry, marine, coastal, environmental science or similar; Master’s not required, but preferred. Responsibilities include leading water quality testing program, lab & volunteers; intern program, execution of seasonal installations of floating wetlands, the Montauk School Science Fair, lead on monthly e-newsletter, outreach & education events, social media, and office and general program support. Candidate must be organized & have excellent computer, verbal & written communication skills. For details: PreserveMontauk.org/About/Careers. Submit cover letter & resume to: Info@PreserveMontauk.org
Busy East End Plumbing & Heating Company is seeking a detail-oriented Billing Specialist / Administrative Assistant.
Essential Duties and Responsibilities for the Billing Specialist will include the following. Other duties may be assigned to meet business needs.
â€˘ Generate customer invoices
â€˘ Answering phones/scheduling service appointments
â€˘ Gather necessary supporting documentation to produce accurate / timely billing
â€˘ Resolve billing questions with customers as necessary
â€˘ Additional administrative duties as assigned
â€˘ Excellent communication skills; verbal and written
â€˘ Knowledge Accounting software preferred quick books (service, passport, will train, QuickBooks)
â€˘ Knowledge of MS Office (Word, Excel, Outlook)
â€˘ Ability to multi-task & to work under pressure and time sensitive deadlines
â€˘ Detail orientated and works with a high degree of accuracy
â€˘ Minimum 1-3 years billing experience required; , construction industry or similar a plus
Salary Commensurate with Experience
Health Benefits; 401K with employer contribution; Sick and Vacation Paid
Please send resume to firstname.lastname@example.org
RECEPTIONIST/OFFICE ASSISTANT –Full time position for busy construction company. Knowledge in Quickbooks and MS Office desired but not required. Competitive salary and room for advancement. Weekly ferry pass included
Send resume to email@example.com
ASSOCIATE ARCHITECT — Well established Southampton Architectural firm is looking for motivated candidates for project documentation and management positions. Candidates should have operating fluency in Autocad drafting and basic construction knowledge. Photoshop, 3D Studio Max and / or other modeling, rendering and presentation experience is a major plus. Qualified candidates should send resumes and contact info to firstname.lastname@example.org
ADMIN/PROGRAM ASSISTANT– Part time. Non-profit in Sagaponack seeking an organized, detail oriented professional to provide administrative support. Must be computer savvy, experienced with Microsoft Office, and possess excellent communication, written and verbal skills. Salary commensurate with experience. Email resume to email@example.com.
ADMINISTRATIVE ACCOUNTING OFFICE — Office in Sag Harbor seeks year round help for general accounting including accounts payable, accounts receivables, data entry and general ledger transactions. Attention to details and dependability a must. Will train the right person. Full or part time hours available (flexible).
Please send resume and salary requirements to firstname.lastname@example.org
Send resume to email@example.com or fax to 631-287-0081.
Want to have some fun and work in an environment that is fast paced and interesting? Seeking someone with strong customer service skills, who prefers organization and loves to multi-task. Client communication, scheduling, phones, mailings, errands, some social media. Must be experienced with MS Office. QuickBooks experience preferred but will train. Benefits include company contribution to health insurance, 401K and paid time off. Email cover letter, resume, references, and salary request to firstname.lastname@example.org
General Dentist seeking full time dental assistant, 5 days per week M-F, experience a plus but will train the right person. Bilingual a plus. Pleasant environment and friendly staff. Please call (631)728-5606 or email resume to email@example.com
CONTROLLER — Devon Yacht Club, Amagansett,
Individual needed to handle accounts payable, payroll,
human resources, financial reporting and financial
statement preparation. 3 years minimum experience
required. Individual will work with current controller
for transition. Excellent Compensation.
Please send resumes to: firstname.lastname@example.org
ACCOUNTANT — Southampton CPA firm seeking full-time, year-round Accountant/Tax Preparer. Candidate must have strong computer skills, 5 years audit or tax experience, Lacerte and/or QuickBooks experience a plus. Full benefits package – salary commensurate with experience. Please email resumes to email@example.com or fax (631) 287-4347 **Resumes are kept confidential
OPERATIONS COORDINATOR NEEDED —
We are looking for a dynamic Operations Coordinator to work 15-25 hrs/week on all administrative responsibilities for a small, growing early-childhood education business. The candidate must be hard-working, flexible, highly organized, and work well both individually and as part of a team.
The candidate will manage registration and contracts for Shine classes, workshops, and camps; organize Shine events collaboratively with the Director and clients; and assist in the production of Shineâ€™s creative projects. The candidate will also work with the Director on ongoing outreach and business development.
We are looking for individuals with experience in administration and early-childhood education and/or the arts. Shine is a growing start-up business with a unique and creative working environment that offers collaborative problem solving, competitive pay, and room for growth. The ideal candidate would be available for on-site meetings as well as remote work but the option of a remote only position is available for the right candidate.
Minimum 1 years experience in administration
Highly Computer Literate
Experience with Google Drive
Comfortable working with large amounts of data
Must have a creative sensibility and be articulate, and self-motivated
Please send a cover letter and resume to firstname.lastname@example.org.
Send resume to email@example.com or fax to 631-287-0081.
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