Classifieds

We are an interior design showroom, seeking an office manager candidate to become part of our team. Our ideal candidate’s primary role would be to assist our principal designer and team members with design project management.
Administrative tasks include data entry, maintaining and organizing purchase orders, inventory, and website management if applicable. The ideal candidate must feel comfortable jumping in on projects that require research and efficient follow through.
You must be highly proficient in computers, detail oriented, reliable, extremely organized and a problem solver, with the ability to multitask in a fast paced environment. Excellent communication skills and a professional demeanor wi th customers is required.
If this sounds like the job for you – please reply to this advertisement with your resume and cover letter attached. We’d love to read a short summary about yourself and your work experience! 631-613-6800.

Office & Professional

SENIOR ARCHITECT — Award-winning dynamic modern design firm seeks licensed architect or non-registered graduate with 8-10 years of experience to join and manage a strong team. Design, draft, and manage 2-4 projects concurrently. Extensive construction document drafting, site supervision, and administrative experience necessary. Vectorworks proficiency preferred. Wide range of interesting residential and commercial projects with casual work environment. Excellent medical, dental and vision insurance, robust 401K, paid time off and potential bonuses. Send resume, examples of residential work, and letters of reference to info@martinarchitects.com.

Office & Professional

ASST. PROJECT MANAGER/PROJECT ADMIN — Full-time year-round position in Wainscott. Review project progress, compile documents for bidding & contracts, administer and track subcontractor contracts & budgets. Proficient in MS Office, specifically Excel a MUST, excellent organizational skills, experienced or eager to learn. Construction experience a plus but not necessary. Any level of accounting background is also a plus. Great benefits! Send resume to jobs@mawconstruction.com.

Office & Professional

BOOKKEEPER – RECEPTIONIST — Like to work with people and numbers? Great Southampton office with good benefits, flex hours, congenial staff. Quickbooks Pro, Office and Adobe Suite, excellent typing skills. FT, possible PT. Send resume with education, work experience, skills in confidence to vicki@hamptonsvirtual.com.

Office & Professional

ACCOUNTING ASSISTANT —
Accounting assistant needed for a private golf course in Bridgehampton. Accounting degree
plus a minimum of 5 years bookkeeping experience including preparation of sales tax filings, income statements, balance sheets, budget reports, and payroll is required. Must be proficient in Excel and club management software. Year round position with flexible (16-20) hours per week. Please send resume and salary requirements to nterilli@gmail.com.

Office & Professional

East End Custom Home Builder is seeking a qualified professional for our rapidly expanding service and special projects division. Applicant must be experienced in high end residential construction and have general knowledge of mechanical systems. Must have the ability to recognize potential problems before they happen. 5 years construction experience required. Must have basic computer skills and command of the English language. All applicants will be required to pass a background check. References required. Applicants must live east of the Shinnecock Canal. Please send resumes to bernie@michaeldavis.com or call 631-537-4444.

Office & Professional

Busy environmental consulting firm in Southampton, NY has immediate opening for a full-time, Entry-Level Environmental Planner. Bachelor’s degree in planning, environmental studies, natural or environmental sciences and/or natural resources management and 2-3 years of experience helpful. Position requires knowledge of environmental, land use and planning /zoning issues of the East End. Duties include: completing site evaluations to determine environmental conditions, assisting with project design, preparing zoning evaluations, and preparation and processing of permitting applications before the regulatory agencies, including wetlands permits, building permits, site plan applications and zoning requests, to assist our clientele with their goals/objectives.

Successful candidate will be a team player, detail oriented, energetic, have a positive work ethic and display commitment. Professional writing, oral and presentation skills essential. Inter-Science offers excellent benefits including compensation, health insurance, 401k, and vacation time. For more detail on job posting: call 631-283-5958, or go to website at www.inter-science.net Inquiries will be handled confidentially.

Inter-Science is an Equal Opportunity Employer and a drug-free work place.

Office & Professional

BUSINESS DEVELOPMENT COORDINATOR — We are a boutique, fast-growing Estate Planning law firm in Riverhead, NY, our firm helps people protect their hard-earned legacy from probate, long-term care expenses, and unnecessary taxes by planning for their future.

Our firm is looking for a team player that is gregarious, driven and detail oriented to help us grow our network of business. Our ideal candidate will bring a high level of energy, positivity, creativeness, and an open-minded attitude to work every day. This job is not linear and everyday will be different with its own challenges.

Real life experiences are important, in our line of business compassion, understanding and active listening skills are considered assets. In this position our ideal candidate will help bring comfort to our clients, during the most difficult times.
For details go to – www.sheryll-law.com/careers

Office & Professional

East End Custom Home Builder is seeking a bookkeeper for the accounting department. Responsibilities include but are not limited to: maintain accurate knowledge of each project’s payment schedule and invoice clients per contract terms; prepare all project related pre-billing reports for review; prepare all project related invoices and subsequent invoice backups for management to review; conduct monthly analysis and reconciliations of all project accounts to ensure their accuracy and profitability; submit, collect, and maintain all required documentation from subcontractors including: agreements, insurance requirements, W2s, licenses, etc.; review superintendent and service team timecards, and input hours payable into QuickBooks; set up new clients and projects in our system; provide supporting documentation as necessary for audits, month, and year end closings; code and input vendor payables into QuickBooks. Position Requirements include: bachelor’s degree in business, accounting, or related field; 2-4 years of accounting experience, preferably in the construction industry; strong knowledge of sales tax, QuickBooks, and excel; knowledge of Bluebeam, Procore, and Clockshark preferred but not required; ability to analyze and interpret financial data; excellent teamwork, communication, and interpersonal skills; strong organizational skills; ability to work across all levels of management and staff. Please send resumes to ben@michaeldavis.com Phone: 631-537-4444

Office & Professional

MANAGER OF PROGRAMS — Southampton Arts Center. Not-for-profit arts manager with experience in arts programming and audience development. At least 5-7 yrs’ experience in developing and delivering creative and compelling programming. Proven leadership ability and management skills. Relationships with East End organizations and artists as well as New York-based arts and cultural organizations. Comfortable with a breadth of experience across disciplines. Creative, collaborative, energetic and organized. Strong interpersonal and communication skills. Track record of audience development. Create and execute programs across all disciplines including but are not limited to visual art, live music, theatre, film, spoken word, talks, dance, wellness and environmental related programs. Working with Executive Director, responsible for setting SAC’s calendar of programs and activities, developing, elevating and expanding annual programming, administering all aspects including contracts, insurance, and coordination with production. Create and identify opportunities for partnerships and collaborations with other cultural and educational organizations on the East End, nationally, and internationally – establish, sustain and grow partnerships. Work in close collaboration with partners and outside curators to create ancillary and supporting programming related to SAC annual exhibitions. Leveraging best practices, create integrated, thematic programming across disciplines (bundling) to build impact. Oversee program development and implementation – including managing partners/their teams, trouble-shooting issues, and attending events with the ED, regularly report to and collaborate with the SAC Board Programming Committee. Work to build audience, solicit and respond to audience and community feedback to evaluate current programming and identify new programming needs with the ED, develop and manage annual programming budget. Provide support to special events including the summer benefit and other fund-raising events as well as other development efforts. Considering both FT & PT candidates. Mon-Fri & weekends as needed, in particular over the summer. To apply, please email cover letter, resume and salary requirements to Diana Torres dtorres@southamptoncenter.org

Office & Professional

BOOKKEEPERS AND OFFICE ASSISTANTS — Full time and Part time positions are available. We are a full service Business Management and Bookkeeping/Accounting Service Company looking for on-site employees for our busy landscaping and construction clients located in Hampton Bays and Southampton.
Quickbooks desktop experience is required to be considered for any of our positions. Quickbooks desktop responsibilities include creation of estimates and invoices, entering vendor bills and bill payment. Experience with using the Bank Feeds feature in Quickbooks to download bank and credit card transactions preferred. Excel/Word/Outlook proficient preferred. Please send your resume and salary requirements to Office@AbsoluteBusinessCare.com

Office & Professional

Busy East End Plumbing & Heating Company is seeking a detail-oriented Billing Specialist / Administrative Assistant with project or job billing experience to ensure timely, accurate invoicing to our customers!
Essential Duties and Responsibilities for the Billing Specialist will include the following. Other duties may be assigned to meet business needs.
• Generate customer invoices for 3 divisions
• Communicate regularly with operations management & others to review labor and job information
• Gather necessary supporting documentation to produce accurate / timely billing
• Resolve billing questions with customers as necessary
• Monitor costs accumulated in job cost system and ensure invoiced to customer as applicable
• Produce project billing and project reports as required
• Track status of in progress jobs to ensure timely billing
• Work closely with members of family business and company employees
• Additional administrative duties as assigned
Qualifications/Requirements:
• Excellent communication skills; verbal and written
• Excellent analytical and problem-solving skills
• Knowledge Accounting software preferred quick books (service, passport, will train)
• Knowledge of MS Office (Word, Excel, Outlook)
• Ability to multi-task & to work under pressure and time sensitive deadlines
• Detail orientated and works with a high degree of accuracy
Education/Training/Experience:
• Minimum 1-3 years project billing experience required; , construction industry or similar a plus
• Associates Degree or higher in accounting or business administration preferred
Salary:
Salary Commensurate with Experience
Health Benefits; 401K with employer contribution; Sick and Vacation Paid
Please send resume to Tony@northseaplumbing.com

Office & Professional

OUTSIDE SALES CONSULTANT – WATERWORKS — Join the nation’s premiere brand for bath and kitchen and discover a luxury work experience where diverse ideas are met with enthusiasm, and where you can be challenged to learn and grow to your full potential!

We are currently searching for an Outside Sales Consultant to own the territory of the Hamptons and Suffolk County. This role is a sales specialist, project manager, and design consultant who builds collaborative relationships with clients for long term, repeat business. The right candidate will combine their passion for sales and luxury design to become a trusted resource to the client, recommending design solutions while providing the highest levels of service with integrity and professionalism. The Outside Sales Consultant is responsible for meeting or exceeding their individual sales plan for their territory and ensuring a profitable book of business. Position reports into the General Manager of the Waterworks Flatiron Showroom.

For more details on this position or to apply, please visit our careers page or click on the link here: https://jobs.silkroad.com/Waterworks/Careers/jobs/547

Office & Professional

REAL ESTATE AGENTS — positions available! 2021 promises to be another great year for Hamptons real estate. Join our growing Southampton team. Great splits, 24/7 training, admin support, and marketing resources with Century 21, the national and global real estate leader. All listing services including MLS. Experienced and new agents, send resume in confidence to victoria.kahn@century21.com.

Office & Professional

We are a leading full service landscape construction company that designs and installs some of the most notable landscapes on the East End. We are in need of a local candidate to join our team to assist our landscape architect/vice president.

This is a great opportunity for someone interested in the landscape design or the construction business, someone who enjoys being a “right-hand man/woman” to an executive, or someone who enjoys a creative design environment.

Our ideal candidate is detailed-oriented and extremely organized; a quick-thinking professional who is is energetic, hard-working, capable of solving problems or finding answers; happy in a support role.

Requirements:

2-3 years experience in a office administrative or support role.
a high level of multi-tasking ability with top notch time management skills.
proficient in Word, Outlook and Excel.
flexibility for working on multiple tasks including purchasing, research, data entry, and client relations.
able to work efficiently independently and as part of a team.
exceptional aptitude for taking notes, keeping a schedule, making appointments and follow-up.

Able to work long hours with some flexibility in schedule would be helpful. Typically Monday – Friday however occasional hours on Saturdays, may be needed in season.
Salary is based on one’s experience and skill-set. We offer a 401K program, paid vacations and paid holidays.

Job Type: Full-time
Contact: hr@landscapedetails.com or 631.329.3000

Office & Professional

This position is responsible for managing all aspects of the maintenance office. Lends support to operational activities for the entire company.
Facilitate and lead weekly maintenance meetings and take minutes.
Check your email and Maintenance Account Managers emails on a daily basis and respond to any overdue emails.
Edit/upload all finalized maintenance worksheets to the server on a daily basis
Create yearly proposals for maintenance.
Process daily worksheets into our tracking software.
Create a to do list for outstanding maintenance tasks.
Communicate with clients & send out email reminders .
Order plant materials for maintenance.
Organize & create daily schedules.
Follow up on maintenance PNC’S.
Phone coverage.
Verifying times in Paychex for the maintenance and enhancements department.

We offer a beautiful work environment and year-round employment with great benefits. Salary will be based on experience.

Candidates: please be aware of the commute time to East Hampton, NY.
Contact: hr@landscapedetails.com or 631.329.3000
Job Type: Full-time

Office & Professional

OFFICE STAFF — Bridgehampton Location. Well-established, rapidly growing, & high volume plumbing & heating company looking for highly-motivated, organized, and reliable office staff to help manage phone calls, emails, documentation, billing, office supplies, and company scheduling. Full-time position.
REQUIREMENTS- English fluency, college degree (preferred, but not necessary), fluent in computer/technology use, quality organization skills, & interpersonal communication skills.
COMPENSATION- Based on experience. Salary, paid time off, & benefits TBD.
CONTACT- Call (631)668-8499 or email office@montaukplumbing.net for more info.

Office & Professional

PHYSICAL THERAPY AIDE — Physical Therapy office in Sag Harbor, NY is looking to add a Part time PT Aide to our team! We are looking for someone that is self-motivated, friendly, and professional with great communication skills. You will work close with the patients and therapists. Must be observant, quick and able to multi-task. This is a fast-paced job. Knowledge in PT, general exercises and athletics a plus. Immediate start. Must be able to work Mon-Fri. Serious inquiries only. Email PDF resume to msptsag@optonline.net.

Office & Professional

TOPPING ROSE HOUSE HIRING DESK AGENTS AND MANAGER — Hamptons premier hotel Topping Rose House in Bridgehampton, NY is seeking Front Desk Agents and a Guest Service Manager for our 2021 team!

We are looking for Front Desk Agents willing to go above and beyond for the guest experience, while maintaining strong office work and communication skills. Experience preferred, but not required. We are willing to train the right candidate and encourage those with retail, customer service, or hospitality experience to apply. Please reply via email with a resume and a brief description of yourself, with subject line “FDA Applicant.”

Our Guest Service Manager should be willing to influence and execute a strong guest service culture throughout our property, prioritizing the guest experience above all else. They will lead our front office team and housekeeping team. This position requires a minimum of three years of hotel experience. Proficiency in Spanish required. Please reply via email with a resume and a cover letter, with subject line “GSM Applicant.”

Office & Professional

EXECUTIVE ASSISTANT –East Hampton
Landscape design firm seeks executive assistant with outstanding organizational and communication skills. 2-5 years of executive assistant experience required. In-depth knowledge and experience with Microsoft Excel and Word is essential, as well as skill in navigating social media outlets. Candidate should be highly motivated and able to prioritize and manage diverse areas of responsibility with a positive, solutions-oriented attitude. Currently part-time requiring 20-25 hrs per week. Hybrid work environment of office and home at this time.
Generous benefits package offered after waiting period. Salary commensurate with experience. Submit resume and cover letter to info@farmdesignllc.com

Office & Professional

Sag Harbor chiropractic office currently looking for a P/T office assistant. Must be reliable. previous experience in office administration or other related fields a must. Ability to prioritize and multitask. Experienced on MAC os X preferred. Thur & Friday, Flexible for the right candidate. Please email shimahealth1@gmail.com

Office & Professional