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OFFICE ASSISTANT –Full time position for busy Masonry company to start immediately. Knowledge in Quickbooks desired. Looking for a reliable and responsible candidate with good communication skills, Competitive salary with room for advancement. 401K and benefits available. Office located on Shelter Island, Weekly ferry pass included
Send resume to kristy@marcellomasonry.com
Office & Professional
OFFICE ASSISTANT — Immediate opening in very busy Bridgehampton office. Good phone manners, accurate typing, filing, errands. Experience with MS Office required; QuickBooks experience helpful. Full-time M-F, 8am -5pm. Salary commensurate with experience; medical/dental, 401k, paid holidays & vacation available. email bridge.position@gmail.com
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RESIDENTIAL OPERATIONS MANAGER —
Position: Unique Building Solutions is a High-End Residential Property Management Company that is seeking a professional, organized, and detail-oriented person to run Operations. The position will require working at various residences throughout the Hamptons as well as time in the office in Quogue, NY
Responsibilities:
• Develop a clear understanding of multiple property’s needs, requirements, and nuances.
• Communicate regularly with Homeowners to ensure they are supported, and expectations are managed. This position will require responding to the occasional needs of the clients after hours in a timely fashion.
• Complete Monthly Home Report and Annual Summary for each property and schedule annual meeting with clients to discuss “Capital Improvement Projects” for upcoming offseason. Populate spreadsheet for tracking purposes.
• Ensure all seasonal transition sheets and property manager’s drive sheets are current and updated regularly.
• Produce, with assistance from head of bookkeeping, all quarterly requests for funds for each property. Professionally correspond with clients, house staff, subcontractors and vendors.
• Ensure that sub-agreements, W-9’s and insurance certificates are on file for all subcontractors working at properties.
Qualifications:
• 3+ years of related management experience
• Self- starter with problem solving and organizational skills
• Professional communication skills to develop effective relationships with homeowners, subcontractors, and vendors.
• Leadership to bring projects in on time and at budget.
• Proficient in MS excel, outlook, word.
• MSProject experience, a plus
• Clean Driver’s License
We offer competitive pay, health benefits, paid holidays and paid PTO.
Please submit an introduction of yourself and resume to info@ubs-builders.com.
Office & Professional
SURF SHOP & MARINE SALES ASSOCIATE NEEDED FOR HIGH END BOAT AND PWC DEALERSHIP -Hampton Watercraft & Marine at Eastport is looking for a sales associate who is passionate and knowledgeable about surfing, jet-skiing, and/or boating. A qualified candidate is motivated, organized, reliable, and have excellent written and verbal communication skills. Must be available to work weekends. Job duties include but are not limited to: selling of Yamaha Wave Runners, assisting customers in our Pro-Shop/Surf Shop/Ship Store, ordering and arranging merchandise, e-commerce sales, maintaining boat displays, etc. This is a full-time year-round position with a competitive benefits package that include health & dental insurance, company matched 401K plan, and paid holidays and PTO. Apply online at www.hamptonwatercraft.com or email your resume at grecalde@hamptonwatercraft.com.
Office & Professional
Office & Professional
Guild Hall – Accountant
Reports to: Chief Financial Officer
About Guild Hall:
Guild Hall is an artist-driven museum, theater and education center serving a diverse population in the heart of the Hamptons. By commissioning and presenting innovative arts programming, we enhance lives, spark community engagement, and create an inclusive and accessible gathering place for all. Founded in 1931, the institution has presented some of the most celebrated visual artists, performers, and creative professionals of the 20th and 21st Centuries. In celebration of Guild Hall’s 90th Anniversary and equipped with a five-year Strategic Plan, the institution is embarking on a major renovation and internal systems upgrade. A professional staff, a growing endowment, and an unparalleled Board of Trustees set the stage for this ambitious project’s success. www.guildhall.org
Position:
We are looking for a Staff Accountant to join our Finance team. This newly created position will play a key role in the organization as it embarks on a planned industry leading expansion and facility upgrade, resulting in a much-enhanced programming schedule across all disciplines. The ideal candidate will have relevant non-profit experience and will be a key team member. The position is hands on with high exposure to the executive team, working on all phases of the accounting function. The successful candidate will work well independently, multi-task, be a team player and collaborator with the Chief Financial Officer and other colleagues in a dynamic environment.
Key Functions:
Ensure the accuracy of accounting records by verifying and posting transactions
Prepare bank reconciliations
Perform month end close duties including journal entries and account analysis
Process payroll (ADP) and employee benefits
Prepare payroll journal entries
Prepare weekly cash report and cash requirements for Executive review
Assist Development staff with financial information for grants
Prepare Sales tax returns for monthly filing
Maintain fixed asset schedules and record depreciation
Support Chief Financial Officer and Executive team on ad hoc analyses, financial requests
Provide budget analysis and interpretation in support of staff
Key team member in annual audit, financial statements, and preparation of Form 990 with external audit firm
Key stakeholder in the implementation of a new fully integrated arts enterprise software
Assist with the development and maintenance of documented accounting policies and
procedures
Other administrative duties, as assigned
Qualifications:
Minimum Bachelor’s Degree in Accounting
Minimum 2-3 years of experience, non-profit, or public accounting experience with non- profit clients
Experience working with Financial Edge and ADP payroll software, as well as proficiency in MS Office, Word and Excel
Must have attention to detail and ability to accurately and clearly document work
Strong communications skills
Ability to maintain confidentiality
Status:
Full time/Exempt
100% remote currently with flexibility going forward
Benefits:
100% Employer paid health insurance, including gym reimbursement
Flex spending account
22 days PTO first year, 27 days after 3 years
12 paid holidays annually
403b plan with Mutual of America, immediate eligibility for employee contributions, eligible for discretionary employer contributions after waiting period
NYS statutory disability effective immediately upon hire; supplemental ST and LT disability
Life and AD&D Insurance (1x salary) to $50k
To Apply:
Send Resume with cover letter to jdyner@guildhall.org
Office & Professional
FRONT DESK ASSOCIATE FOR WATER MILL GYM —
Core Dynamics Gym in Water Mill is hiring part-time customer service representatives for our front desk. Afternoon to evening hours are available. Must be able to work weekends. Excellent customer service and communication skills are a must. The right candidate should have an interest in fitness; good computer skills and experience with POS systems is helpful. Job duties include greeting and checking in members and guests, answering the phone, scheduling appointments as well as some light cleaning (fitness equipment and laundering towels). To schedule an interview please call to speak with Ann (631)726-6049 or send an email to information@coredynamicsgym.com.
Office & Professional
CUSTOMER SERVICE REPRESENTATIVE — Candidate should be organized and detail oriented. Duties include phones, data entry, proposals, & contract management. We offer medical, dental, vision, matching 401k & more. Email cover letter & resume to accounting@weberandgrahn.com
Office & Professional
FRONT DESK RECEPTIONIST — Front desk positions available at busy physical therapy offices in Sag Harbor, East Hampton and Southampton. Experience in a medical office preferred but willing to train. Responsibilities include, but are not limited to verifying insurance benefits, obtaining authorizations, scheduling appointments, answering heavy phone calls volume. Must be reliable, well organized, detailed oriented, friendly and professional. Strong customer service skills and a team player. Immediate start both part time and full time positions available. Benefits – paid vacation and major holidays, 401(k) and health insurance. Competitive pay rate based on experience. Please email resume to msptsh@optonline.net
Office & Professional
PHYSICAL THERAPY AID — Physical Therapy offices in Sag Harbor, East Hampton and Southampton are looking to add a PT Aide to our team! We are looking for someone that is self-motivated, friendly, and professional with great communication skills. You will work close with the patients and therapists. This is a fast-paced job, must be reliable, friendly and able to multi-task. Knowledge in general exercises a plus. Immediate start both part time and full time positions available. Benefits – paid vacation and major holidays, 401(k) and health insurance. Competitive pay based on experience Please email resume to msptsh@optonline.net
Office & Professional
PHYSICAL THERAPIST — full time positions available at outpatient private practices in Sag Harbor, East Hampton and Southampton.
Benefits include: 401k, paid vacation time, holiday pay and Health Insurance.
Required: NYS Physical Therapist License and Bachelor’s in Physical Therapy
Preferred: Master’s or Doctorate in Physical Therapy
Competitive pay rate based on experience.
Please Send Resume to msptsh@optonline.net
Office & Professional
Office & Professional
Office & Professional
Office & Professional
Office & Professional
Office & Professional
Office & Professional
Office & Professional
CONSTRUCTION MANAGER — Full-time construction manager for work on Eastern Long Island (from Westhampton to Montauk), western Suffolk and northern Nassau. Duties include management of construction projects, hiring and meetings with contractors, subcontractors and architects, review and negotiation of relevant agreements; Ability to prepare and manage budgets and project timeframes; Must have knowledge of local building code, understand architectural plans and blueprints, Adobe Acrobat, Microsoft Word and Microsoft Share Point. Travel from site to site. At least 1 year of training and 1 year of experience, must speak English and Spanish. E-mail resume to mike@mikelefkowitz.com, or mail to Four Corners Development Holdings LLC, 389 Brick Kiln Road, Unit #1873, Bridgehampton, NY 11932, tel. no. 646-384-0132
Office & Professional
Teacher- Private School – Elementary School Pre-K–6. Email resume and letter of interest for vacancy and substitutes to: tcoonan@optonline.net
Office & Professional
Office & Professional
Office & Professional
Office & Professional
Office & Professional
Office & Professional
Office & Professional
The Coordinator will oversee, manage, and administer the Land Preservation Department, the Town’s farmland and open space acquisition program and the Town’s Community Preservation Fund.
The Coordinator will work in an advisory capacity to the Town Board and the Town’s Land Preservation Committee, and will interact and work with applicants, landowners, attorneys, Planning Staff, other Town Departments, Boards and Committees, and other governmental and non-profit agencies and organizations.
Candidates must be enthusiastic, self-motivated and able to work independently; skilled at reading maps, plans and interpreting spatial data; have excellent reading comprehension and writing skills; have a basic understanding of appraisals, surveys and real estate transactions; have experience in land preservation, conservation planning, natural resource management,
conservation tools, property acquisition, environmental policy or environmental law. Additional desired qualifications include knowledgeable about agriculture and natural resources, a basic understanding of Geographic Information Systems (GIS) (ESRI ArcMap) and experience with legislative code.
Please submit resumes to Denis Noncarrow, Town Clerk, Town Hall, 53095 Main Road, Southold, New York or denisn@southoldtownny.gov by August 19, 2022. Southold Town is an Equal Opportunity Affirmative Action Employer.
Office & Professional
ADMINISTRATVIE/BOOKKEEPING ASSISTANT — Full time/year round/in office position. Quickbooks desktop knowledge a plus. 8:30 to 4:30 M-F in Southampton Village. Resumes can be emailed to sandy@morleyagency.com.
Office & Professional
Office & Professional
SECRETARY – OFFICE ASSISTANT — Looking for an energetic person with computer skills and tech savvy, with good communication skills, to join the Emergency Mechanical Services team. Part time in Wainscott. 3 days a week, 21-24 hours. Call 631-324-1499 to set up an interview.
Office & Professional
Due Date for Application: Friday, August 19, 2022
The Tuckahoe Common School District is looking for an energetic paraprofessional/ monitor to monitor various activities/ programs throughout the building during the school day. This is a part time position. Hours are from 8am to 1:45pm. Organizational skills preferred.
Please send a letter of interest and resume to Mrs. Lauri Lenahan, District Clerk of the Tuckahoe Common School District, by email:
llenahan@tuckahoecommonsd.com no later than Friday, August 19, 2022.
Tuckahoe Common School District is an Equal Opportunity Employer.
Office & Professional
CHORAL SOCIETY SEEKS MUSIC DIRECTOR– The Choral Society of the Hamptons is seeking a permanent part-time music director whose term will commence February 2023.
In collaboration with the Choral Society’s board of directors and administrative director, the music director will be responsible for a minimum of two concerts per year: conducting rehearsals, auditioning new singers, establishing schedules and budgets, setting objectives and selecting programming repertoire.
A successful candidate for the Music Director position must be a strong communicator both musically and verbally, have a deep knowledge of classical choral music and inspire a supportive and high-quality musical environment. This individual will be strategically-minded, detail-oriented, self-aware and flexible, with a sense of humor and a passion for collaboration. Strong command of vocal and choral performance techniques and choral conducting experience is preferred.
Founded in 1946, The Choral Society of the Hamptons, an auditioned mixed-voice ensemble of 50+ volunteers, is one of the oldest arts organizations on the East End of Long Island. The group performs three concerts a year accompanied by professional orchestras and soloists. The Choral Society is professionally-managed and funded through ticket sales, donations and grants and has a rich history of commissioning new works and supporting local students through vocal scholarships.
We’d like to hear from you! In addition to your resume, please submit an artistic statement including your philosophy and approach to conducting, program development, and repertoire selection.
Materials and inquiries should be sent to info@choralsocietyofthehamptons.org.
Office & Professional
SENIOR DESIGNER – RESIDENTIAL ARCHITECTURE — Award winning design firm with offices in Quogue, NY and Norwalk, CT seeks a full-time Senior Designer for both locations. Candidates should have a B.Arch or M.Arch and 5 to 7 years of experience in the architectural profession. Must be knowledgeable in the systems of residential construction, must have strong written and verbal communication skills, strong attention to detail and the ability to be flexible and work on a variety of projects. ArchiCAD experience is a plus but not a requirement. Please note that this is an on-site position and all applicants must be legally authorized to work in the US and not require sponsorship. Please email cover letter with salary requirements, resume and portfolio to kseuch@apdarchitects.com.
Office & Professional
Office & Professional
YEAR ROUND OFFICE ASSISTANT — Part-time for Sag Harbor chiropractic office. Reliable, able to prioritize & multi-task. Experience on MAC os X preferred. Flexible for the right candidate! Please email ShimaHealth1@gmail.com.
Office & Professional
Office & Professional
