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Office & Professional

Southampton Podiatry office seeks Receptionist to work part-time. Please send resume to

• Welcomes and greets patients and visitors. Responds to patients, prospective patients, and visitor inquiries in a courteous manner.

• Answers the phone while maintaining a polite phone manner. Monitors answering machine for messages and acts upon messages.

• Schedules patient appointments and obtains insurance and demographic information.

• Registers new patients and updates existing patient demographics by collecting detailed patient information including personal and insurance information. Enters patient data into the electronic health records (EHR) system as well as documents payment into the patient’s EHR at the time of service.

• Facilitates patient flow by notifying the doctor of patients’ arrival, being aware of delays, and communicating with patients and doctor.

• Keeps medical office supplies adequately stocked by anticipating inventory needs, placing orders, and monitoring office equipment

• Schedules ancillary services and other procedures as needed.

• Obtain insurance referrals/authorizations that may be required for scheduled appointments.

• Obtains revenue by recording and updating financial information; recording and collecting patient charges; filing, collecting, and expediting third-party claims.

• Able to utilize all software available to assist in professional services.

• Ensures patient results and correspondences are reviewed by the doctor and appropriate follow up is performed according to the doctor’s direction.

• Ensures HIPAA guidelines are followed.

• Responsible for keeping the reception area tidy and organized

• Processes incoming and outgoing mail.

• Types various letters, reports or any other correspondence. Performs all filing duties.

• Follows office Covid 19 protocols.

• QUALIFICATIONS AND EDUCATION REQUIREMENTS: One year of prior experience working as a receptionist or in an administrative support role in a healthcare setting or medical practice preferred. Knowledge of clerical practices and procedures. Successful candidate will have computer skills and experience using an electronic medical record system. Must have excellent communication skills and patience in dealing with inquiries, a high level of integrity and be well organized with attention to detail. High school diploma required.

Office & Professional

OFFICE ASSISTANT — Immediate opening in a very busy Bridgehampton office. Heavy phones and correspondence via MS Outlook, MS Word, and MS Excel. Full-time M-F, 8am -5pm. Salary commensurate with experience; benefits available. email

Office & Professional

Looking for a health-oriented professional ie: personal trainer, physical therapist, health coach or general health and fitness enthusiast to run fitness machine at integrative wellness center. On the job training. Must be enthusiastic, personable, and energetic. Good sales skills. Flexible hours, commission-based salary. Contact 516-662-3710.

Office & Professional

ADMINISTRATIVE ASSISTANT — For Integrative Wellness Office. Requirements: Office management skills, positive attitude and good people skills. Needs time management skills and ability to multi-task. Excellent verbal communication. Strong organizational and planning skills. Must be dependable, responsible and punctual. Energetic professional environment. Competitive wages. Full-time Monday-Friday 10am-6pm.

Office & Professional

ADMINISTRATIVE ASSISTANT — Requirements: Proven office management, administrative or assistant experience (at least 3 years of experience). Knowledge of office management responsibilities, systems and procedures. Excellent time management skills and ability to multi-task and prioritize work. Attention to detail and problem solving skills. Excellent verbal communication skills. Strong organizational and planning skills. Proficient in MS Office. Knowledge of accounting, data and administrative management practices and procedures. Must possess integrity and honesty. Must be dependable, responsible and punctual. Energetic professional who doesn’t mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently. Must have a positive attitude. Website management. Opportunity to grow into a construction coordinator / management position. We offer competitive wages including paid time off, end of year bonus based on profitability, health insurance and 401k. If you are qualified please send your resume to

Office & Professional

ASSISTANT PROJECT MANAGER — High-end residential builder seeks full-time Assistant Project Manager. Minimum 5 years of eastern Long Island general contractor project management/assistance experience required. Must have experience with estimating, project documentation and project scheduling. Excellent communication and organizational skills. Salary commensurate with experience. Health insurance, paid vacation and 401k. Please email resume to Artisan Construction Associates at

Office & Professional

CONSTRUCTION PROJECT MANAGER — Our ideal candidate is responsible for coordinating and managing all necessary resources throughout the entire project from estimating through closeout. Required qualifications include a degree in Construction Management or applicable discipline with 4-6 years of experience relative to project size and scope. Candidate must have excellent organizational skills and attention to detail; ability to constantly multi-task and sound customer relations. We offer competitive wages including paid time off, end of year bonus based on profitability, health insurance and 401k. If you are qualified please send your resume to

Office & Professional
Senior Office Assistant
Spanish Speaking
or for details

Office & Professional

PART TIME MUSIC TEACHERS-ALL INSTRUMENTS — Now hiring for Fall 2020! Cheerful and enthusiastic music teachers for guitar, piano, voice and all instruments. Part time flexible hours! Students welcome. $28/hour to start, students and studio provided. Email resume to – Successful candidates must pass criminal background check.

Office & Professional
SOUTHAMPTON LAW FIRM hiring both full and part time real estate paralegal and legal assistant. Experience preferred but motivated, proactive, and willing learners welcome. Must possess professional demeanor and detail oriented ability. Send resume to:
Subject: Reply Box 299

Office & Professional
experienced and motivated individual. We would prefer, but not a prerequisite, AMS 360 computer experience and a NY State Property & Casualty Brokers license. A pleasant phone manner, organized and professional. Competitive salary, health insurance and pension plan. Send resume to
or fax 631 287-0081.

Office & Professional

Clerical/Office PT position in Southampton. Fast, accurate data entry, phone orders, filing & general office duties. Computer skills including Word & Excel required. M-T-Th-Fri. Flexible salary between $20 – $24. Send resume to:

Office & Professional

Award winning architecture firm seeks a Junior Designer for our Quogue office. Must have a Bachelor’s or Master’s Degree in Architecture and 1-3 years of experience in the architectural profession. Must be knowledgeable in the systems of residential construction and ArchiCAD experience is a plus. Strong written and verbal communication skills, strong attention to detail and the ability to be flexible and work on a variety of projects is required. Competitive salary and benefits. Please note, this is an entry level position. Please email cover letter with salary requirements, resume and portfolio to Resumes submitted without salary requirements will not be considered.

Office & Professional

Must have knowledge of A/R, sales tax, PR Taxes, Bk Rec, Invoicing and some
QuickBooks experience. Call 631-283-0642

Office & Professional
FRONT DESK RECEPTIONIST— Part time receptionist with paid holidays off for busy physical therapy office. Experienced with billing, scheduling and insurance a plus. Must be a multi-tasker and be reliable with reliable transportation and have professional interpersonal skills. Possible Saturdays. Send PDF resume to:

Office & Professional

FRONT DESK/RECEPTION — Southampton Village, Eye Doctor Office, looking for a front desk employee to join our team. Duties include: Answer phones, schedule appointments, data entry, patient check out, insurance eligibility etc.
Previous experience in eye care or medical office experience, a big, plus.
Will train the right candidate.
Candidate must have excellent computer skills, customer service that goes above and beyond, reliable, motivated.

Send resume to :

Office & Professional
MEDICAL ASSISTANT– Full time, part time for pediatrics office. Experience preferred but willing to train. Please fax resume to 631-259-3850.

Office & Professional

JUNIOR ENGINEER — Busy Marine and Civil Construction company has an opening for a Junior Engineer. Essential qualifications include B.S. Engineering, excellent communication skills, and ability to provide technical assistance to project team. Email letter/resume to

Office & Professional
Please send resumes with your phone number as soon as possible.
Working Solutions Agency

Office & Professional

August 18, 2020

District Clerk and Confidential Secretary to the Superintendent of Schools

Civil Service Exempt Position

A minimum of five years clerical experience. Legal experience a plus. Candidates must have excellent skills in the areas of human relations, organization and office technology. Twelve-month work year including night meetings.

Salary is $70,000

Deadline for Application: Thursday, July 16, 2020
4:00 p.m.

Qualified persons must submit by email, a letter of interest and their resume to:

Mrs. Linda Springer
Executive Assistant & District Clerk
Tuckahoe Common School District
468 Magee Street
Southampton, NY 11968

Tuckahoe Common School District is an Equal Opportunity Employer

Office & Professional
BILLING CLERK/ CUSTOMER SERVICE for busy pool company. Phones, data input, filing, billing, accounts receivable. Must have QuickBooks experience. Monday- Saturday, 40 hours weekly, long season.
POOLTASTIC. Call 631-287-3500 or email resume to:

Office & Professional

SENIOR PROJECT MANAGER — Dynamic, acclaimed modern architectural and design-build firm seeking project architects to join and manage a strong team. Licensed preferred. Non licensed minimum 7 years. Design and drafting 2-4 project concurrently as project lead, maintaining a high level of accuracy. May consult on design for alternate projects and participate in design charette to cultivate new work. Occasional weekend hours may be necessary for client meetings. Extensive construction drawing, site supervision, and administrative experience necessary. Proficiency in interior packages using Vectorworks. Wide range of interesting projects and casual work environment. Excellent health, dental and vision insurance offered, as well as 401K and paid time off. Send salary request, resume, examples of residential work, and letters of reference to

Office & Professional

OFFICE ASSISTANT — Bridgehampton or Montauk– Well established, high volume plumbing & heating company looking for a highly-motivated, organized, and personable office assistant to help manage phone calls, emails, documentation, billing, office supplies, and company scheduling.
JOB TYPE- Part-time or Full-time.
REQUIREMENTS- High school diploma, fluency in general computer/technology use, quality organization skills, interpersonal communication skills.
COMPENSATION- Based on experience.
CONTACT- Call 631-668-8499 or email for more info.

Office & Professional

ADMINISTRATIVE ASSISTANT — Requirements include proven administrative or assistant experience. Excellent time management skills and ability to multi-task with a positive attitude. Attention to detail and problem solving skills are a must. Strong organization and planning skills. Proficient in MS Office. Knowledge of accounting, data entry and administrative processes helpful. Honesty, integrity, and dependability is essential. Growth opportunities available for an ambitious person. We offer competitive wages, and benefits depending on employment status. Please send resume to:

Office & Professional

This dynamic position would manage high end residential projects. Our ideal candidate will have design-build or construction experience and be able to meet with builders and homeowners, as well as prepare, review and approve construction documents. Being detail-oriented, self-motivated and able to meet deadlines is essential for this role.
The following job skills and abilities are required:
Accurately comprehend plans and working drawings, including applications, construction details and specifications for the project.
Evaluate and comprehend site conditions including grading and drainage, soils, horticulture, buildings and roads.
Able to confidently present proposals to clients, handle inquiries and negotiate amendments.
Contact and coordinate manufacturers and vendors as needed.
Liaison with other professionals on the project. Keep open lines of communication with all parties involved in the design and its implementation.
Timely review proposals and project accounting.
Lead project meetings as necessary to help coordinate the successful completion of job with division managers.
Proficiency in Microsoft Office, as well as, strong verbal and written communication skills, plant knowledge and attention to detail a must. We offer a competitive salary, comprehensive benefits.
Please email your resume to

Office & Professional

FULL TIME OFFICE ASSISTANT WANTED — for a construction company in Southampton to help with answering phones, book keeping, scheduling and misc office duties. Must have experience with quickbooks, excel, microsoft word and general computer skills. Company benefits offered, including health insurance and 401K program. Please email your resume to INFO@RLW4LLC.COM

Office & Professional
REGISTERED DENTAL HYGIENIST– Part time, 1 to 2 days. References required. 631-287-1472.

Office & Professional

TOWN ENGINEER. Position at Town of Shelter Island. Must hold NYS P.E. license. This is a civil service title and requires a passing grade on the applicable upcoming civil service exam. For full job description and to apply, go to, click the employment tab.

Office & Professional
Southampton CPA firm seeking full-time, seasoned Tax Preparer with strong organizational and computer skills. Full benefits package, salary commensurate with experience. Please email resumes to or fax to 631-287-4347. **Resumes are confidential

Office & Professional

IT MANAGER-Seeking expert individual in computer hardware, software, systems, and strategy. Key responsibilities include: day-to-day monitoring of the company’s current technology and effects on staff; Effective central role in discussion, comprehension, source solutions, and implementation in the short, mid, & long term future of business; Will be responsible for in-depth training of all staff members, coordination of annual preventative maintenance program, overall reduction of downtime and disruptive events. Marders offers an excellent compensation package which includes benefits, 401K, and Paid Time Off. Resumes to

Office & Professional

For manufacturing plant. Benefits, will train. Sag Harbor Industries. 631-725-0440 x220.

Office & Professional

ACCOUNTING MANAGER-Provide accurate accounting support to the Senior Accountant. Responsible to contribute in all areas of Accounting including AR/AP, Bank Reconciliation, Job Costing, Invoicing, Sales tracking & Budgeting, Forecasting, & Analysis. Assist in the analysis and improvement of company financial status by developing and implementing systems for collecting, tracking, analyzing and reporting financial information. Marders offer an excellent compensation package which includes benefits, 401K and paid time off. Resumes to

Office & Professional

Landscape Designer-High-end Hamptons Landscape Design & Build firm seeks a talented individual with computer graphic/drafting-including state of the art technology skills to join our Design Department. Drawing ability is critical. Field experience and plant identification knowledge are a plus. Minimum 2+ yrs and AutoCAD/Lumiom required. Marders offer an excellent compensation package which includes benefits, 401K and paid time off. Resumes to

Office & Professional

RECEPTION –Great introduction to company, with potential for movement into diverse areas in a range of products and services. Candidate should demonstrate ability in multi-directional focus and improvisation. In addition to communications, day-to-day monitoring of areas for presentation standards and stock supply levels. It is required for individual to be quick on feet and hold consistently strong judgement in resolution of contact. Marders offers an excellent compensation package which includes benefits, 401K and Paid Time Off. Resumes to

Office & Professional

HUMAN RESOURCE MANAGER- We are seeking an experienced Human Resource Manager to lead the organization’s HR programs and policies as they apply to employee relations, payroll, compensation, benefits, 401k, safety, performance and staffing. Excellent growth opportunity, Spanish speaking and at least 5 years HR experience required Marders offers excellent compensation plans, benefits, PTO and 401k. Resumes to

Office & Professional
Busy Pediatric practice with
offices in Southampton and
Hampton Bays
Full or part time.
(Some weekends)
Bilingual a plus
Peds experience preferred but will train right candidate.

Office & Professional
ANIMAL HOSPITAL– Licensed veterinary technician. Veterinary assistant, Kennel assistant. Weekends a must. Reliable, compassionate Competitive salary and benefits. Part or full time. Email resume to: Attention: Louise.
South Fork Animal Hospital, 631-537-0035.

Office & Professional

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