Classifieds

ASSISTANT SERVICE MANAGER — East End Custom Home Builder is seeking a qualified professional for our rapidly expanding service and special projects division. Applicant must be experienced in high end residential construction and have general knowledge of mechanical systems. Must have the ability to recognize potential problems before they happen. 5 years construction experience required. Must have basic computer skills and command of the English language. All applicants will be required to pass a background check. References required. Applicants must live east of the Shinnecock Canal. bernie@michaeldavis.com   Call 631-537-4444.

Office & Professional

WESTHAMPTON BEACH FIRE DISTRICT — Office Assistant. Year-round, 20-hr/week, flexible. Municipal office. HS grad, minimum one-year office experience, computer skills essential, registering data in financial records, accounts/journals. Proficient with MS Office and QuickBooks. Some benefits. Growth opportunity. Email resume: WHBFDistrict@gmail.com

Office & Professional

SENIOR PROJECT MANAGER — Dynamic, acclaimed modern architectural and design-build firm seeking project architects to join and manage a strong team. Licensed preferred. Non licensed minimum 7 years. Design and drafting 2-4 project concurrently as project lead, maintaining a high level of accuracy. May consult on design for alternate projects and participate in design charette to cultivate new work. Occasional weekend hours may be necessary for client meetings. Extensive construction drawing, site supervision, and administrative experience necessary. Proficiency in interior packages using Vectorworks. Wide range of interesting projects and casual work environment. Excellent health, dental and vision insurance offered, as well as 401K and paid time off. Send salary request, resume, examples of residential work, and letters of reference to info@martinarchitects.com

Office & Professional

TOPPING ROSE HOUSE IS HIRING — Bridgehampton’s premier luxury hotel is hiring! Seeking part-time or full-time front desk agents, as well as part-time or full-time housekeepers with open availability. Experience preferred but not required for the right candidate. Must be willing to learn and thrive in a team environment. Great position for students, hospitality enthusiasts, office or customer relations professionals. Please send resumes and a short paragraph about yourself to info@toppingrosehouse.com. Thank you!

Office & Professional

OFFICE HELP — Busy East Hampton landscaping company seeking a full-time year round office assistant with strong verbal, written, and organizational skills. Ideal candidate can quickly learn new programs and applications and has experience with general office equipment including a multi-line phone system. Must be proficient in Word and Excel and able to multitask. Bilingual and Quickbooks experience is a plus. Please email cover letter and resume to sperberlandscaping@gmail.com.

Office & Professional

PART TIME SALES / OFFICE ASSISTANT — Unlimited Earth Care is looking for a part time sales/ office assistant at our Bridgehampton Garden Concept Store. Must be energetic, neat, focused, have retail and social media skills. Quickbooks experience a plus but will train. Seasonal or year-round, weekends are an absolute must. Compensation based on experience. Contact 631-445-2046

Office & Professional

OFFICE MANAGER/ ADMINISTRATION —
Septic Service Company is seeking an Office Manager to support our rapid growth. We are a leading provider of commercial and residential septic services servicing the East Hampton & Southampton area. We are looking for a strong operations professional to drive our profitable growth. The ideal candidate is financially oriented and has a proven track record of running operations and scaling field service oriented businesses. The Office Manger will have a wide depth and breadth of responsibilities and will report directly to the Founder/CEO. The successful candidate will have the aptitude to run the business without supervision.

Responsibilities

Financial
Bookkeeping – handle all details surrounding keeping clean and accurate books. Enter invoices, monitor and follow up on account receivables, pay bills, run reports, work with third parties such as accountants.
Payroll – manage employee payroll. Track hours, run reports, cut payroll checks and work with third party vendors relating to HR and payroll.
Analysis – run various analyses surrounding profitability, trends and identifying action items.

Operations
Customer Service – Handle customer relationships. Field inbound and outbound phone, email and text communications professionally and quickly. Work on new business and commercial accounts. Follow up and ensure customer satisfaction.
Dispatching/Job Processing – Oversee dispatching and overall service appointments. Manage all new, active and pending jobs, scheduling and follow up. Ensure the field teams have a clear understanding of their daily work and required resources
Administrative – Handle insurance compliance, certifications and a variety of other administration oriented items.
Field Operations – responsible for the overall scheduling of teams and on time completion of jobs.
Analysis – consistently drive toward efficiencies, profitability and overall business growth through data analysis and testing.
Process development – establish and document processes. Organize digital and hard copy files. Streamline all business processes.

Qualifications

Background in accounting and finance. Experience with Quickbooks preferred.
Experience running office operations at a similar business.
Demonstrated initiative, good judgment, and can work well under pressure
Ability to supervise and motivate team members
Proven problem solver
Effective written and oral communication
Relationship building with customers, vendors, and co-workers
Detailed and accurate work product
Ability to Develop and Manage Budgets

Call 631-484-5866

Office & Professional